Full Feature List

iMagic Inventory Features

Everything you need to manage inventory, customers, and invoices — all in one Windows desktop application.

Invoice Management

Creating invoices in iMagic Inventory is incredibly easy. Just click the New Invoice button on the toolbar and you're away! Search for existing customers or quickly enter new details — stock levels update automatically.

  • One-click new invoice creation
  • Search existing customers instantly
  • Stock levels auto-update on invoice
  • Built-in invoice templates
  • Custom invoice templates via MS Word
  • Convert quotes to invoices
  • Track outstanding charges
  • Add your logo and contact details

Customer Database

Keep track of customer details automatically — saved as you create invoices. Build a marketing database, import from existing systems, or export to accounting and email platforms.

  • Automatic customer detail saving
  • Import from external systems
  • Export to accounting / email apps
  • Repeat customer lookup
  • Perfect for email and postal marketing
  • Customer order history

Inventory Items

Track your inventory items with ease. Record item codes, stock levels, locations, barcodes, categories, multiple pricing tiers, and more.

  • Item codes and descriptions
  • Total stock tracking
  • Warehouse and bin location support
  • Barcode field per item
  • Category and sub-category organisation
  • Multiple pricing tiers (retail, wholesale, specials)
  • Custom fields on inventory items
  • Import / export inventory data

Barcode Support

Full barcode support saves you time and reduces errors. Attach a barcode reader to your PC and it integrates automatically. Print barcodes onto labels from standard printers.

  • USB barcode scanner plug-and-play
  • Scan to find items instantly
  • Scan to add items to invoices
  • Print barcodes to label printers
  • Standard barcode formats supported
  • Reduce stocktake errors

Item Tracking

Track individual items by serial number. Define and record 'actions' such as check-in, check-out, manufacturing steps, maintenance events, or any custom process.

  • Serial number tracking
  • Custom action types
  • Check-in / check-out workflows
  • Manufacturing process tracking
  • Maintenance event recording
  • Full history per item

Production & Item Bundles

If you sell bundles or are involved in production, the Item Groups feature lets you link items together and automatically update stock levels. Combined or individual items can appear on customer invoices.

  • Group multiple items into bundles
  • Auto-update component stock on sale
  • Show combined or individual items on invoices
  • Production workflow support
  • Kit assembly tracking

Expandability

iMagic Inventory is the most expandable system available. Start on 1 PC and grow to SQL Server supporting 30+ users. Links to MS Word, Excel, and Access for custom reports, mail merges, and more.

  • 1 PC to 4 PC network licensing
  • MS SQL Server edition for 30+ users
  • MS Word — custom invoice templates, mail merges
  • MS Excel — custom reports and data analysis
  • MS Access — custom database queries
  • Scale without changing software

Interactive Reporting

Replace slow-moving stock with fast-moving alternatives using iMagic Inventory's interactive reporting system. Make data-driven decisions and optimise your inventory.

  • Interactive reports — filter and drill down
  • Stock movement analysis
  • Identify slow-moving items
  • Sales trend reporting
  • Export reports to Excel / Access
  • Commission and sales rep reports

Vendor Reorder Management

iMagic Inventory automatically generates vendor reorder suggestions when stock levels fall below your defined minimums — so you never run out.

  • Set minimum stock thresholds
  • Auto-generate purchase order suggestions
  • Vendor details per item
  • Reorder quantity defaults
  • Picking list generation

Multiple Users & Network

Share your database across your LAN. Create invoices and manage stock from any PC on the network — front and back office. VPN support available on Windows XP and above.

  • Full LAN multi-user support
  • Front and back office access
  • VPN / remote access support
  • Shared database architecture
  • Simultaneous user support

Security, Logins & Sales Reps

Enable logins to control which users access which functions. Track which sales rep created each invoice, calculate commissions, and export reports.

  • Optional login and security system
  • Per-user access controls
  • Sales rep assignment per invoice
  • Commission tracking
  • Commission report export
  • Audit trail by user
Get Started Today

Ready to take control of your inventory?

Download the fully-functional 10-use free trial — no credit card required. Up and running in minutes on any Windows PC.

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Windows XP–11 • 18 MB • No credit card needed